C2 ALASKA, LLC
Bethesda, MD
The Personnel Assistant will perform a variety of administrative responsibilities in support of the Civilian Human Resources Directorate (CHR).
Responsibilities
- Composes and types a variety of correspondence and memoranda of a technical and statistical nature from instruction, rough draft, notes, or other printed material.
- Uses PC word processing software/office automated equipment to prepare, copy, and/or edit letters, memoranda, briefing materials, instructions, staff studies, reports, forms, etc. and creates databases.
- Uses a wide variety correspondence requirements and formats to accomplish desktop production of reports, charts, graphs, and spreadsheets. Must use skill in editing correspondence to assure compatibility with the requirements and accuracy of various work products.
- Responsible for the accuracy of the completed material, including format and all aspects of grammar, punctuation, spelling, arrangement, and/or style.
- Processes general human resources (HR) and payroll actions in the designated automated systems.
- Establishes and maintains databases and automated or manual office files on a wide range of topics consistent with applicable policies and procedures.
- Gathers necessary materials from files as needed for briefings, meetings, etc.
- Provides guidance and assistance to managers, faculty, USU staff, and external customers on issues dealing with correspondence, reporting, and administrative procedures.
- Serves as point of contact for employees on routine administrative matters (logistics, personnel, equipment, records, etc.) and with personnel of administrative support offices.
- Creates civilian personnel actions and coordinates actions for department employees to include but not limited to appointments, promotions, reassignments, volunteer actions, etc.
- Assist with requisitioning and maintaining office materials, supplies, and equipment; compiling and preparing department specialized reports for submission; photocopying; and distributing information as requested.
- Receives and screens telephone calls and visitors to the office. Exercising maximum tact, diplomacy and judgment along with knowledge of the department's operations, policies, and programs, determines which calls or visitors must be directed or referred to superiors, staff personnel, or handled personally. Prepares accurate and legible messages.
- Maintains appointment calendars for staff and schedules and coordinates appointments and meetings as appropriate to avoid scheduling conflicts.
- Arranges and coordinates travel for staff members and prepares appropriate requests and associated actions and documentation as requested.
- Controls and maintains office correspondence.
- Receives all incoming mail for the office and determines whether correspondence should be brought to the attention of the supervisor, referred to other staff members, or handled personally. Follow up on incoming mail to ensure timely and appropriate action. Reviews all outgoing correspondence and written material submitted for signature or concurrence for compliance with regulations, procedures, proper grammar, and/or format. Discusses discrepancies with originator to ensure corrections are made.
- Other duties as assigned.
Qualifications
- Bachelor’s degree in Human Resources, Business Administrative, or another related field
- Minimum four (4) years of related experience may be considered in lieu of a degree
- Minimum two (2) years' experience of high-level HR administrative support
- HR Certification Preferred
Knowledge, Skills and Abilities
- Proficient in preparing a variety of correspondence (i.e., letters, memorandum, manuscripts, reports, manuals, charts, graphs, etc.) from instructions, draft material, or hand-written notes using a variety of computer processing software/office automated equipment.
- Proficient with Microsoft Office and Google Suite, especially Excel, Word and MS Teams other software programs to include DCPDS, ATAAPS, GFEBS and DCPS to create and maintain databases and to prepare, transfer, arrange, edit, and incorporate a wide variety of information and/or data into reports or statistical presentations.
- Possess extensive knowledge of administrative and clerical support processes and procedures to include researching, compiling, and arranging information.
- Possess excellent verbal and written communications skills for interacting with employees and management, demonstrating proficiency in grammar, spelling, punctuation, capitalization, and adherence to required correspondence formats.
- Ability to plan, prioritize, and coordinate the activities of an office to include maintaining the appointment calendars and making travel arrangements.
- Ability to ensure accuracy in documents, reports and payroll data.
- Knowledge of administrative and/or HR procedures to act as a liaison between departments and the Human Resources Office.
- Knowledge and ability to process HR and payroll actions in automated systems.
- Knowledge of time and attendance reporting and processing procedures.
- Ability to communicate effectively orally and in writing to convey information and facts in a clear, concise, and organized manner to communicate information and to prepare agency correspondence or guidance.
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.
