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Victim Notification Admin Analyst (VOSS) - FBI

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  • 36072
  • Management
  • Washington, Washington, DC
  • Regular Full-Time
  • Melanie.Makitra@chenega.com
  • PS
  • Chenega Enterprise Systems & Solutions
  • Top Secret

Job Description

Summary

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Victim Notification Analyst to work with FBI’s  Victim Outreach Support & Strategy Team (VOSS) to help ensure that the FBI’s responsibility for timely notification is met. This position will provide full service administrative support to victim services providers (VSPs) within the VSD. The goal behind providing full scope support is to lighten the administrative load for the direct service providers to victims, provide one central location for data management and storage, and to help maintain data accuracy inside of FBI systems and VSD databases. The victim notification analyst contractors shall develop expert knowledge on FBI systems, VSD databases and the Attorney General Guidelines for Victim and Witness Assistance in support of the FBI VSPs both in the field and at headquarters.

 

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.


Responsibilities

  • Support FBI victim services providers for administrative duties in conjunction with case management.
  • Interact and collaborate seamlessly with FBI personnel (including Executive Management)
  • Provide mentorship and training to new victim notification analysts. 
  • Provide administrative support to VSD VSPs while also supporting other headquarters VSD employees. Answer phones, prepare reports, track work, manage email correspondence and maintain schedule/calendar. 
  • Update the VNS Standard Operating Procedure (SOP) document
  • Provide typing/word processing support including spreadsheets, memos and correspondence
  • May generate labels using mail merge and graphs/tables using graphic software.
  • Handle confidential subject matter frequently.  
  • Open, review, prioritize and take action on incoming mail within three business days. Send mail, send/receive faxes and make copies
  • Update and maintain data, manipulate and define reports for specific tracking purposes. May take the lead role in managing projects.  
  • Generate reports, evaluate data and make recommendations/summarize trends for supervisor review.   
  • Serve as primary point of contact for clients and communicates using appropriate tact and discretion.  
  • Develop, set up, maintain and retrieve organizational files and records
  • Keep abreast of laws and regulations that apply to a particular staff function or field of professional expertise to maintain up-to-date compliance. 
  • Confer with appropriate internal and external offices to ensure that required procedures are followed.  
  • Analyze complex data and extracts and defines relevant information, interprets data, identify issues, provide alternative solutions, and resolve problems. 
  • Serve as a liaison between the coordinators, unit personnel and management, and internal and external clients and oversight of groups, may require in person meetings or site visits.  
  • Assist in testing new or modified systems to check functionality and business processes and prepare recommendations for new or modified systems
  • Provides system training as needed and develops a training SOP with the VNS-Coordinator.

Qualifications

  • Bachelor’s degree from an accredited University.
  • Minimum of two (2) years of relevant experience in a professional environment.
  • Active Top Secret clearance. 
  • Four (4) years of relevant experience in a professional environment performing similar administrative tasks can be substituted for post-secondary education.

 Knowledge, Skills and Abilities:

  • Able to prepare and modify documents including correspondence, reports, drafts, memos and e-mails.
  • Experience and proficiency in MS Word, MS Excel and MS Outlook.
  • Experience in prioritization of projects and strong problem-solving skills, good research skills and attention to detail.
  • Ability to work effectively with others and have good interpersonal skills.
  • Program and project management experience.
  • Ability to coordinate/facilitate/lead meetings & conference calls, etc. with internal and external customers.
  • Experience creating and giving formal presentations.
  • One (1) year experience using Microsoft SharePoint
  • Experience and proficiency utilizing, building, and updating Microsoft SharePoint websites in a professional work environment.

Final salary determination based on skill-set, qualifications, and approved funding.

Many of our jobs come with great benefits – Some offerings are dependent upon the role, work schedule, or location, and may include the following:

Paid Time Off

            PTO / Vacation – 5.67 hours accrued per pay period / 136 hours accrued annually 

            Paid Holidays - 11

            California residents receive an additional 24 hours of sick leave a year

Health & Wellness

            Medical

            Dental

            Vision

            Prescription

            Employee Assistance Program

            Short- & Long-Term Disability

            Life and AD&D Insurance

Spending Account

            Flexible Spending Account

            Health Savings Account

            Health Reimbursement Account

            Dependent Care Spending Account

            Commuter Benefits

Retirement

401k / 401a

Voluntary Benefits

            Hospital Indemnity

            Critical Illness

            Accident Insurance

            Pet Insurance

            Legal Insurance

            ID Theft Protection


Teleworking Details

No telework permitted
Estimated Salary/Wage

USD $74,000.00/Yr. Up to USD $80,000.00/Yr.
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Our wide range of benefit options is designed to support and protect employees and their families. Based on eligibility, benefits include medical, dental, vision, prescription plans, wellness programs, income protection, paid leave, and retirement. Positions covered by the McNamara-O'Hara Service Contract Act, Davis-Bacon Act, or a Collective Bargaining Agreement (CBA) will comply with the statute or CBA requirements.

Alaska Native Claims Settlement Act

ANCSA granted original residents of Chenega title to over 70,000 acres of land in Prince William Sound.

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Chenega is an Alaska Native corporation established pursuant to the Alaska Native Claims Settlement Act of 1971. Chenega's mission is to achieve sustainable growth in our businesses to support shareholders in their journey to selfsufficiency, actively manage our lands, and uphold our cultural traditions and values.

Some photos provided courtesy of Polling Trust.

 

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