Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Professional Services SBU, is looking for an Office Administrator to support overall front office operations, reception, mail, facilities, and travel coordination. The Office Administrator is responsible for directing and coordinating office services and related activities for the maximum utilization of services and office equipment, as well as arranging internal office moves and providing arrangements for office meetings. This position combines Office Administration and Travel Administration duties.
We are looking for creative, collaborative, experienced, and driven individuals to join our team!
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, and determination to innovate scalable solutions for our clients.
Responsibilities
Office Administrator
- Oversees the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
- Coordinates overall administrative activities for the office.
- Support development and distribution of company (Atlanta) newsletter.
- Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
- Responsible for the facilities day-to-day operations (such as escorting guest, building access and back-up to security access cards, etc.).
- Participates as needed in special department projects.
- Monthly report consolidation for Program Managers/Directors.
- Maintain supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Research and creation of various types of presentations and reports.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Assist with guidance to ensure teamwork and maintain effective relationships with customers and other stakeholders.
- Back up for customer site administrative support for direct contracts as needed.
Travel Administrator
- Responsible for reviewing and processing travel requests in accordance with company policies, government laws and regulations, and contract guidelines.
- Arranges airline, hotel and car rental reservations, including changes.
- Responds to requests for price quotations for domestic and international itineraries.
- Works with finance to ensure available funding for travel request.
- Tracks refunds and credits for unused tickets.
- Assist travelers with changes and exchanges for travel.
- Verifies per diem rates against government posted rates.
- Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines to include Joint Travel Regulations (JTR), GSA regulations, and Department of State (DSSR).
- Stays informed of all airline rules, regulations, and current affairs. Communicates information accurately and appropriately.
- Prepares and/or process Travel Approval Request (TARs). Reviews for accuracy and completeness; compares elements for consistency or logical relation, and updates information and/or evaluates against policy.
- Responds to travel inquiries concerning routes, accommodations and other travel details via telephone and/or e-mail in an efficient and timely manner.
- Tracks and updates travel tracking sheets.
- Works with finance team, program managers, and other departments to ensure employee travel needs are met.
Qualifications
- High School diploma required or Associate’s degree preferred.
- Minimum of seven years’ experience in office administration.
- Experience with Travel processes.
Knowledge, Skills and Abilities:
- Experienced with Microsoft Suite and Office 365.
- Highly proficient verbal communication and writing skills.
- Attention to detail and problem solving.
- Demonstrated experience in maintaining good rapport and discretion in communicating with the public, stakeholders, and employees.
- Strong organizational, prioritization and planning skills.
- Ability to work in a team environment with changing needs.
Estimated Salary/Wage
USD $60,000.00/Yr. Up to USD $70,000.00/Yr.
